Next show: Oct 20th, 2018 @ 8:00AM

Rules and Disclaimers

Last Modified: Oct 23rd, 2018 @ 11:32PM

Eligibility

The Rare Air VW car show is open to all Volkswagen, Volkswagen-based kit cars, Volkswagen customs, and other air-cooled vehicles.  Reistrictions beyond that apply only to the class of the vehicle entered in the show. 

The Registrant agrees that he/she has read this form, agrees to all terms and conditions of the car show registration application, the rules governing the event as set forth on the printed entry form and on RareAirVW.com, and agrees to observe all rules and decisions of the event management.

The Rare Air VW name, logo, and derivative materials are registered and owned by Rare Air Emerald Coast VW Club. Any use of the name, logo, or derivative materials is prohibited without the express written consent of Rare Air Emerald Coast VW Club.  Violations will be met with legal action.

Requirements

Registered vehicles driven to the show must carry automobile insurance coverage (unless trailered) with minimum limits set by Florida statutes. This event does not sell insurance coverage.

The Registrant must pick up registration cards/goody bags and the registered vehicle must be present at the Registration Tent located at the entrance of the car show.  Consult the Maps and Schedules pages for precise locations and times.

Staying overnight in a tent, camper, RV, your VW, or similar accommodations is permitted the night before on the 5 Flags Speedway grounds. If you are a Vendor or Registrant and need overnight parking, please contact us for arrangements.

Liability

In consideration of the acceptance of the right to participate, Entrants and their family relations, guests, agents, or other representatives, by execution of the entry form, release, hold harmless, and discharge any cause of liability, the officers, directors, trustees, employees, agents, and representatives of the following specific and types of organizations: for profit, not-for-profit, limited liability, LLC, LLP, LLLP, or any other form of legally registered corporation, association, partnership, proprietorship, the event volunteers serving on behalf of any participating or sponsoring entity(ies) or individual(s), Rare Air Emerald Coast VW Club, 5 Flags Speedway, the State of Florida, the City of Pensacola, Event sponsors, Event vendors, Event Registered to participate in this Event, Event organizers, Event promoters, and their employees, and anyone else connected with the management or presentation of this event, and from, any and all known or unknown damages, injuries, losses, judgments, and/or claims from any cause whatsoever that may be suffered by Entrant to his/her person or property.

Further, each entrant expressly agrees to indemnify all of the foregoing entities, firms, persons, and bodies, of and from all liability occasioned or resulting from the conduct of Entrants or any participants assisting or cooperating with Entrants and under the direction or control of Entrants. Entrants agree that participation in any contests, games, or activities may be limited. 

Operation

Event management reserves the right to restrict Entrants to acceptable behavior during all activities of this event.  Open headers, unnecessary tire-spin, or any other reason an Entrant or his/her vehicle, their appearance or conduct are deemed objectionable by Event management, Entrant, and his/her vehicle will be subject to eviction from the premises.

This reservation includes persons, things, conduct, printed matter, or any act or item of poor character that the management considers objectionable to the Event’s well-being. The driving or operating of any vehicle under the influence of alcohol or any illegal stimulant or substance is prohibited. In the case of any eviction or restriction, Rare Air VW is not liable for refunding entry fees except at its own discretion. Event details subject to change without notice.

Information Collection

This website does collect personal information for vehicle show registration and identification for judging. This is an opt-in program.  For complete information about our privacy policy, please go to our parent website:

Any insertion of vulgar of otherwise objectionable material on your registration, as determined in the sole judgment of Rare Air VW Club, will result in the disabling of the account, and the forfeiture of any monies paid for participation in, or merchandise from Rare Air VW Club . Any materials that violate criminal codes will be turned over to the appropriate law enforcement agency for prosecution.

How winners are determined

In order to win a prize, the Entrant must pay the Entry Fee, and submit the Registration Form either by the website ( http://RareAirVW.com ), or by mailing, or bringing in, the printed Registration Form to the address on the front of the printed Registration Form. The website accepts payment via electronic funds transfer, debit, or credit card via PayPal. (A PayPal account is not necessary to make a purchase but does facilitate things.) Printed forms should enclose either a check or money order. Cash payments (NEVER MAIL OR SHIP CASH!) Meet us at a Tech Session or regular a scheduled Club Meeting: Locations and meeting dates found on our Facebook page.

If you register on the day of the Event, Entry Fees are accepted cash only, and must be paid at the Registration Tent. The Entrant will then be assigned a number which the Entrant must post on the vehicle that was registered if the Registrant wants their car to be judged. 

If you are a Pre-Paid Entry, on the day of the Event you will pick up your Registration Package at the Registration Tent located at the entrance to 5 Flags Speedway.  The precise location and open times will be found on our Maps and Show Schedule pages.

1) There are 1st, 2nd, and 3rd place trophies awarded to all of our show classes. (Specific classes are found on our show information page.)

2) In addition, there is a 1st place category trophies awarded to recommending by our judges and ultimately decided by our club president.  These include: Best Paint and Body, Best Interior, Best Engine, Best Display, Best of Show, and Ugliest.

3) The car/driver DRIVING from the furthest distance wins the Long Distance Prize.  NOT TRAILERED.  You must DRIVE your car to this show in order to be considered for this award.

In the event that two contestants are tied for judging scores, then the furthest distance driven will be the factor used to determine the winner.  If still tied for scores as well as distance driven then a special arm-wrestling match between both contestants will be arranged to earn an extra judgement point.  Winner of the arm wresting competition takes breaks the tie and gets the higher score.

Prize winners

Winners awarded by this car show agree to receive their trophies/prizes at the car show stage at 4PM when winners are announced.

If the winner is not present, the prize will be held for the winner. The winner will be contacted at the address listed on the registration form; arrangements will be made for delivery. If the information filed by the Registrant fails to connect to the winner, then the prize is forfeited. 

No person other than the registered winner can accept the prize if delivered to the winner, or picked up at the address on the front of the form.

Entry and Advertising Release

Vehicle owner, spouse, or any other related persons, guest, agent, or any other person attending this event agrees and relinquishes all rights of ownership or control of materials including, but not limited to those specifically listed here, to Rare Air Emerald Coast Volkswagen Club car show (referred to hereafter by the word Event), the use of their names, images or recordings of their persons, voices, vehicles, or other property captured, reproduced, or distributed by any applicable technology, for publicity, advertising, and any other commercial purposes (including, but not limited to, newspaper, magazine, radio, the internet, email, social media, and television) before, during, and after the Event, and do hereby relinquish rights to any images or recordings taken in connection with the Event, and give permission to Rare Air VW Club to publish, sell, or otherwise utilize these images and recordings for any legal purpose.

Rare Air Emerald Coast Volkswagen Club is the sole property and copyright owner of all photos, videos, sound tracks, recording(s) utilizing analog, digital, or other technology currently unknown and developed in the future format, or other recording(s) or archiving of activities at the Event, reserves all rights to the use of these materials.

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Volkswagen Club
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