Next show: Oct 18th, 2025 @ 7:00AM

Rules and Disclaimers

Last Modified: Oct 24th, 2024 @ 4:22PM

Eligibility

The Rare Air VW car show is open to all Volkswagen, Volkswagen-based kit cars, Volkswagen customs, and other air-cooled vehicles.  Reistrictions beyond that apply only to the class of the vehicle entered in the show.  Yes, there are classes for water-cooled and non-Volkswagen vehicles, too! 

The Registrant agrees that he/she has read this form, agrees to all terms and conditions of the car show registration application, the rules governing the event as set forth on the printed entry form and on RareAirVW.com, and agrees to observe all rules and decisions of the event management.

The Rare Air VW name, logo, and derivative materials are registered and owned by Rare Air Emerald Coast VW Club. Any use of the name, logo, or derivative materials is prohibited without the express written consent of Rare Air Emerald Coast VW Club.  Violations will be met with legal action.

Requirements

Registered vehicles driven to the show must carry automobile insurance coverage (unless trailered) with minimum limits set by Florida statutes. This event does not sell insurance coverage.

The Registrant must pick up registration cards/goody bags and the registered vehicle must be present at the Registration Tent located at the entrance of the car show.  Consult the Maps and Schedules pages for precise locations and times.

The Registered Vehicle must match the one that the Registrant has on record. One registration per vehicle. Window cards will be pre-printed with year make and model, and must be displayed clearly on the vehicle to be judged. Vehicles that mismatch their window cards (or those that do not display their cards clearly) will be disqualified from the show.  Registration transfers are not permitted.  See Refund/Transfer/Cancellation section for more information.  If there is an error (such as spelling or typo or something other that needs a correction) this must be requested 24 hours before the show.

Liability

In consideration of the acceptance of the right to participate, Entrants and their family relations, guests, agents, or other representatives, by execution of the entry form, release, hold harmless, and discharge any cause of liability, the officers, directors, trustees, employees, agents, and representatives of the following specific and types of organizations: for profit, not-for-profit, limited liability, LLC, LLP, LLLP, or any other form of legally registered corporation, association, partnership, proprietorship, the event volunteers serving on behalf of any participating or sponsoring entity(ies) or individual(s), Rare Air Emerald Coast VW Club, 5 Flags Speedway, the State of Florida, the City of Pensacola, Event sponsors, Event vendors, Event Registered to participate in this Event, Event organizers, Event promoters, and their employees, and anyone else connected with the management or presentation of this event, and from, any and all known or unknown damages, injuries, losses, judgments, and/or claims from any cause whatsoever that may be suffered by Entrant to his/her person or property.

Further, each entrant expressly agrees to indemnify all of the foregoing entities, firms, persons, and bodies, of and from all liability occasioned or resulting from the conduct of Entrants or any participants assisting or cooperating with Entrants and under the direction or control of Entrants. Entrants agree that participation in any contests, games, or activities may be limited. 

Operation/Conduct

Event management reserves the right to restrict Entrants to acceptable behavior during all activities of this event.  Open headers (with exception of loud exhaust competition,) unnecessary tire-spin, or any other reason an Entrant or his/her vehicle should be operating in an unsafe manner.  For any appearance or conduct that are deemed objectionable by Event management, the Entrant, and his/her vehicle will be subject to eviction from the premises.

This reservation includes persons, things, conduct, printed matter, or any act or item of poor character that the management considers objectionable to the Event’s well-being. The driving or operating of any vehicle under the influence of alcohol or any illegal stimulant or substance is absolutely prohibited. In the case of any eviction or restriction, Rare Air VW is not liable for refunding entry fees except at its own discretion. Event details subject to change without notice.

Vehicles and show display items that do not belong to you, YOU MAY NOT TOUCH WITHOUT OWNER'S PERMISSION!  This also includes the behaviors of your animals and your children that result in vehicles being touched... for any reason!  You will be held accountable for ALL of their actions as well as your own, and especially those that result in any vehicle damages or injuries.

The grounds must be kept clean, and you are expected to pick up after your animals and children.  All animals (and some children) must be on leashes, no exceptions... even ducks.🦆

Entrants bring their own vehicles at their own risk.  All vehicle Entrants must maintain their own insurance (MANDATORY) on their vehicles if street driven.  Otherwise Entrants will hold themselves accountable for protective coverage for non-driven trailer queens.  Any damages to Entrants' vehicle by other Entrants, specators, or vehicle-to-anything contact is solely the Entrant's burden.  Rare Air VW absolves itself from any responsibility to the well-being of the Entrants' vehicle, Entrant must guard or protect their own property.

 

Camping / Overnight Stay

As a Vendor or a Entrant, you are permitted to begin setup for the show the night before.  But be certain to run this past Rare Air VW officials, or you may have to move your setup location to elsewhere on premises the day of show.

Staying overnight in a tent, camper, RV, your VW, or similar accommodations is permitted the night before the show, and the night of the show on the 5 Flags Speedway grounds.  This is provided FOR FREE as of current.  RV power hook-ups also may be available for a cost, please inquire.

If you are a Vendor or Entrant, or bringing a trailered vehicle, there is designated parking on the grounds and plenty of space to turn around.

How winners are determined

In order to win a prize, the Entrant must pay the Entry Fee, and submit the Registration Form either by the website ( http://RareAirVW.com ), or by mailing, or bringing in, the printed Registration Form to the address on the front of the printed Registration Form. The website accepts payment via electronic funds transfer, debit, or credit card via PayPal. (A PayPal account is not necessary to make a purchase but does facilitate things.) Printed forms should enclose either a check or money order. Cash payments (NEVER MAIL OR SHIP CASH!) Meet us at a Tech Session or regular a scheduled Club Meeting: Locations and meeting dates found on our Facebook page.

If you register on the day of the Event, Entry Fees are accepted cash only, and must be paid at the Registration Tent. The Entrant will then be assigned a number which the Entrant must post on the vehicle that was registered if the Registrant wants their car to be judged. 

If you are a Pre-Paid Entry, on the day of the Event you will pick up your Registration Package at the Registration Tent located at the entrance to 5 Flags Speedway.  The precise location and open times will be found on our Maps and Show Schedule pages.

1) There are 1st, 2nd, and 3rd place trophies awarded to all of our show classes. (Specific classes are found on our show information page.)

2) In addition, there are top category trophies awarded to,  recommended by our judges and ultimately decided by our club president.  These include: Best Paint and Body, Best Interior, Best Engine, Best Display, Best of Show, Ugliest Car and President's Choice.

3) The car/driver DRIVING from the furthest distance wins the Long Distance Prize.  NOT TRAILERED.  You must DRIVE your car to this show in order to be considered for this award.

In the event that two contestants are tied for judging scores, then the furthest distance driven will be the factor used to determine the winner.  If still tied for scores as well as distance driven then a special arm-wrestling match between both contestants will be arranged to earn an extra judgement point.  Winner of the arm wresting competition breaks the tie and takes the win.

Prize winners

Winners awarded by this car show agree to receive their trophies/prizes at the car show stage at 4PM when winners are announced.

If the winner is not present, the prize will be held for the winner. The winner will be contacted at the address listed on the registration form; arrangements will be made for delivery. If the information filed by the Registrant fails to connect to the winner, then the prize is forfeited. 

No person other than the registered winner can accept the prize if delivered to the winner, or picked up at the address on the front of the form.

Refunds / Transfer / Cancellation

THE SHOW GOES ON RAIN OR SHINE!  There is no rain date, as rain itself will not postpone nor cancel this show except for severe thunderstorms with dangerous lightning, tornadoes, hurricanes, floods, wildfires, sinkholes, landslides, avalanches, snow or ice storms, locust swarms, snapping turtles, unscheduled solar eclipses, war, sabotage, terrorism, riots, looting, illegals climbing the fences, gang wars, alien invasions, P Diddy released from prison, zombie attacks, law enforcement raids, paratrooper infiltrations, Porta Potty Melted Decklid Don wrecking the porta potties, Chinese spy balloons, everyone drinking the Kool Aide at the pre-show campout, FEMA roadblocks,  "The Great Facebook Outage of 2021," Taylor Swift writing a song about us, falsified elections, Bitcoin dropping to zero, ashkenazi tunneling activity beneath 5 Flags Speedway, Biden falling off our stage, tampons in boy's bathrooms, federal electric car mandate, hawk tuah, our pets being eaten by immigrants, mean orange man posts on social media, or Elon Musk purchasing our car show, which are all - but not limited to - reasons for show postponement or cancellation.

In the rare event a show must be cancelled for any emergency reason, all purchases and registrations will become credits for the following scheduled show.  Hurricane Ivan in 2004 was one such example, our 8th show rolled over into our 9th show the following year.

Refunds cannot be given for any vendors, sponsorships or vehicle registrations, nor any other sales on this website.  All funds are already spent on promotional materials trophies, rentals, insurance, and costs of goods... therefore, all sales are final. 

Vehicle registrations cannot be transferred between vehicles nor can vehicles be transferred between owners.  All vehicles are assigned a number for the show, and this cardinal order cannot be broken.  You as the owner must bring the vehicle you registered.  If you'd like to register a different vehicle, it will be a second registration.

The above also applies to vendor registration.  Those that register must be the ones representing themseves at the show.  No exceptions.

Entry and Advertising Release

Vehicle owner, spouse, or any other related persons, guest, agent, or any other person attending this event agrees and relinquishes all rights of ownership or control of materials including, but not limited to those specifically listed here, to Rare Air Emerald Coast Volkswagen Club car show (referred to hereafter by the word Event), the use of their names, images or recordings of their persons, voices, vehicles, or other property captured, reproduced, or distributed by any applicable technology, for publicity, advertising, and any other commercial purposes (including, but not limited to, newspaper, magazine, radio, the internet, email, social media, and television) before, during, and after the Event, and do hereby relinquish rights to any images or recordings taken in connection with the Event, and give permission to Rare Air VW Club to publish, sell, or otherwise utilize these images and recordings for any legal purpose.

Rare Air Emerald Coast Volkswagen Club is the sole property and copyright owner of all photos, videos, sound tracks, recording(s) utilizing analog, digital, or other technology currently unknown and developed in the future format, or other recording(s) or archiving of activities at the Event, reserves all rights to the use of these materials.

Information Collection

This website does collect personal information for vehicle show registration and requires correct personal identification for judging vehicles and to locate our guests. This is an opt-in program.  For complete information about our privacy policy, please go to our parent website:

Any insertion of vulgar of otherwise objectionable material on your registration, as determined in the sole judgment of Rare Air VW Club, will result in the disabling of the account, and the forfeiture of any monies paid for participation in, or merchandise from Rare Air VW Club . Any materials that violate criminal codes will be turned over to the appropriate law enforcement agency for prosecution.

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